High invoice volume. Thin margins. No room for leaks.
Distributors and manufacturers issue hundreds of invoices a month to customers who short-pay, take deductions and pay in batches. We keep follow-up consistent, deductions resolved and credit limits respected.
Small balances add up to real money.
In distribution, the problem is rarely one big unpaid invoice. It is hundreds of small items: a deduction nobody challenged, a short-pay nobody explained, a payment applied to the wrong invoice.
Left alone, those items age, become hard to dispute and are eventually written off, straight out of your margin.
What we keep under control
- Short-payments and unexplained differences
- Deductions for pricing, shortages, damages or promotions
- Unapplied cash and unmatched remittances
- Customers over their credit limit
- Statements and balance confirmations
- Retailer and distributor portals
Volume, handled with discipline.
Segmented follow-up
Automation for routine invoices, human follow-up for large, late or disputed ones, prioritized by value and age every week.
Deduction management
Every deduction logged, backed up with POs, proofs of delivery and pricing, and either recovered or approved by you.
Cash application
Remittances matched to the right invoices so your aging, statements and credit decisions are accurate.
Credit limits & holds
Customers approaching or over their limit flagged to you and your sales team before the next order ships.
Account maintenance
Current AP contacts, statements of account and quick answers to customer billing questions.
Reporting
Aging, DSO, deduction aging and root causes, plus a 13-week cash-in forecast.
Questions about wholesale AR
Can you handle hundreds of invoices a month?
Yes. High-volume receivables are segmented: routine invoices are handled by your accounting system’s reminders, and our team focuses on the invoices where a human makes the difference, large, late or disputed ones.
Who decides whether a deduction is valid?
You do. We gather the documentation, present the facts and a recommendation, and act on your decision, recover it from the customer or approve it as a credit.
Can you place customers on credit hold?
We flag accounts that exceed their limits or payment terms; the decision to hold orders stays with you and your sales team.
Let’s get you
paid on time.
Book a free AR review. We’ll look at your receivables with you and show you what’s overdue, why it’s stuck and what we would do first.